Checklist for First-Time Exporters: From IEC Code to Customs Clearance
1. Get Your IEC Code — Your Passport to Global Trade
Before you start exporting, the IEC (Import Export Code) is the first and most crucial step. Issued by the DGFT (Directorate General of Foreign Trade), the IEC code is mandatory for all businesses involved in import or export in India.Why IEC Code is Important:
- Required for customs clearance of shipments
- Needed for bank transactions in foreign trade
- Essential to avail DGFT export incentives and schemes
If you’re not familiar with the process, hiring an experienced IEC Registration Consultant in Gujarat can save you time and help avoid documentation errors.
2. Apply for Import–Export License & Permit
Once you have the IEC, check if your products require a special import export license or permit.Some goods require:
- Additional DGFT approvals
- Specific export promotion council certificates
- Customs NOCs or restrictions clearance
A good import and export consultant can guide you through which products need special permissions — so you stay compliant from day one.
3. Register Your Business & Select the Right Market
Before shipping your first order, make sure your business is properly set up:- Business entity registration (LLP, Pvt Ltd, or Proprietorship)
- PAN, GST registration, and bank account
- Market research to identify high-demand countries
Targeting the right international market can give your export business a solid start. Many successful import export firms in India focus on a single product and market initially, rather than trying to do everything at once.
4. Prepare Accurate Export Documentation
Export documentation is one of the biggest hurdles for first-time exporters. Here’s a quick list of essential documents you’ll typically need:- Commercial invoice & packing list
- Bill of lading / airway bill
- Certificate of origin
- Insurance certificate
- Export declaration forms
- DGFT or EPC approvals (if applicable)
Even a small error in internal trade or paperwork can delay customs clearance. That’s why working with experienced professionals is highly recommended.
5. Partner with Trusted Customs Clearance Services (e.g., in Surat)
Once your shipment is ready, the next critical step is customs clearance. Surat, Gujarat is a major export hub — and having the right Customs Clearance Services in Surat can make the process smooth and stress-free.Why Customs Clearance Agents Help:
- They handle all documentation at the port
- They ensure compliance with customs regulations
- They resolve any HS code or valuation issues quickly
- They coordinate with shipping lines for timely dispatch
Choosing the right agent can be the difference between on-time delivery and weeks of delay.
6. Final Shipment & Payment Follow-Up
Once customs are cleared, your goods are shipped.Make sure you:
- Track the shipment carefully
- Maintain insurance coverage
- Follow up on foreign buyer payments securely through banking channels
Most import export consultants also help you set up secure payment methods like Letter of Credit (LC) or advance payments to avoid risks.
Conclusion: Start Strong, Stay Compliant
Starting an export business in India may seem overwhelming at first, but with the right checklist and expert support, the process becomes straightforward.- IEC Code
- Import Export License & Permits
- Business Registration
- Documentation
- Customs Clearance
- Shipment & Payments
Whether you’re exporting textiles from Surat or machinery from Gujarat, DGFT consultancy and experienced service partners can help you avoid delays and focus on growing your business internationally.